6 Best Project Management Templates in Google Sheets

Managing a project efficiently requires the right tools to track progress, allocate resources, and ensure timely completion. Google Sheets can be an accessible and flexible way to manage projects through pre-built templates. Such templates can help project managers  stay organized without using expensive software. We created this list of 6 best project management templates for you to find best solutions for specific needs.

Gantt chart template - best for structured timeline to track task dependencies and deadlines

A Gantt chart is one of the most popular tools for project management. Allowing teams to have a bird's-eye view on tasks, this template also helps track task start and end dates, assign responsibilities, and monitor project milestones. The template automatically updates as tasks progress, ensuring a clear visual representation of a project’s timeline. It is particularly useful for teams that need to manage dependencies between tasks and prevent bottlenecks.

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Project Budget Template - best for maintaining tight control over project spending

Budgeting is a crucial part of project management, and this Google Sheets template helps keep track of financial aspects effectively. It includes fields for estimated and actual costs, making it easy to compare projected expenses with real expenditures. Teams can also use it to track vendor payments, labor costs, and unexpected expenses. With built-in formulas, the sheet automatically calculates totals and highlights budget overruns. Best for: finance managers and project leads who need to maintain tight control over project spending.

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Action plan template - best for step-by-step actions and tracking individual responsibilities

An action plan template is essential for breaking down a project into actionable steps and assigning tasks to team members. This Google Sheets template includes columns for task descriptions, priority levels, assigned personnel, and deadlines. It ensures that everyone on the team understands their responsibilities and keeps track of their progress. By having a clear roadmap, teams can avoid confusion and meet project goals more efficiently.

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Task Tracker Template - best for complex projects with numerous tasks and stakeholders

An ideal choice for projects involving multiple tasks across departments. This template  allows users to log tasks, assign ownership, set deadlines, and update statuses. Acting as a central hub where project members can view task progress, task tracker template  ensures transparency and accountability. Such project management templates will be particularly useful for agile teams requiring frequent task statuses updates and being adapted to changes.

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Work Breakdown Structure (WBS) Template - best for structured breakdown of tasks and deliverables

The Work Breakdown Structure (WBS) template helps manage large projects by representing smaller, more manageable components. Such a structured approach ensures clarity, that no part of the project is overlooked and improves task delegation. The template provides a hierarchy of tasks, so it is much easier to track dependencies and responsibilities. It is particularly beneficial for large-scale projects with multiple phases and deliverables.

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UI Bakery’s Project Tracker Dashboard - more advanced and interactive alternative to Google Sheets templates

UI Bakery offers a dynamic project tracker dashboard that integrates seamlessly with databases like Airtable. Unlike static Google Sheets templates, this tool provides an interactive dashboard where project managers can monitor progress, assign tasks, and visualize key project metrics in real time. This template allows project managers  to filter tasks by status, due date, and assignee, making it easier to manage workflows. Packed with built-in automation features, this dashboard streamlines processes and reduces manual work.

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Last thoughts

Google Sheets project management templates provide a cost-effective and efficient way to manage projects of all sizes. Whether you need a Gantt chart for scheduling, a budget tracker for financial planning, or an action plan for task assignments, there’s a template available to meet your needs. For teams looking for a more advanced solution, UI Bakery’s project tracker dashboard offers a powerful alternative with real-time insights and automation. Choosing the right template can make a significant difference in your project’s success, ensuring better organization, accountability, and productivity.