6 Best Asset Management Tools in 2025

In 2024, an efficient digital asset management system has become crucial for organizations to streamline processes, enhance productivity, and make data-driven decisions. The right tools can make a significant difference in managing digital assets, optimizing inventory, or handling financial portfolios. Here's a look at some of the best asset management tools in 2025, including UI Bakery, which offers a unique approach to asset management.

1. UI Bakery

UI Bakery has gained traction as a powerful low-code development platform that allows teams to build custom applications with minimal coding. Though originally positioned as a UI design and app-building platform, UI Bakery has expanded its capabilities, making it ideal for asset management:

• Customizable dashboards: this digital asset management system allows users to create tailored dashboards that display key asset data, performance metrics, and maintenance schedules.
• Integrations: the app supports various database integrations, enabling data flow from existing systems.
• Role-based access control: UI Bakery ensures that sensitive asset data is only accessible to authorized personnel.
• Low-code flexibility: users with limited programming skills can design workflows, track asset life cycles, and build management systems.

UI Bakery's digital asset management system is especially advantageous for companies looking for a flexible, low-code solution to build custom asset management applications that can scale with their needs.

2. ServiceNow

ServiceNow remains one of the leading asset management tools, renowned for its comprehensive IT asset management (ITAM) solution. This platform helps enterprises manage their entire IT portfolio, from hardware to software assets:

• Automated IT workflows: this free asset management software automates routine tasks such as asset provisioning, tracking, and decommissioning.
• Enhanced visibility: provides a unified view of IT assets, helping organizations prevent resource waste and minimize risk.
• Integrations: easily connects with other IT service management tools, ensuring seamless data transfer.
• AI-powered insights: ServiceNow incorporates AI to provide recommendations for optimizing IT assets.

This best open source IT asset management software is ideal for medium to large enterprises looking to manage complex IT infrastructures and streamline asset life cycles.

3. SAP Asset Manager

SAP Asset Manager continues to lead as a comprehensive tool for managing physical assets, especially in industries like manufacturing, logistics, and energy.

• Field asset management: built specifically for field service technicians to manage, maintain, and repair assets remotely.
• Mobile-friendly: SAP Asset Manager supports offline access, allowing technicians to work in remote locations without the internet.
• Predictive maintenance: this digital asset management system leverages IoT and machine learning to forecast maintenance needs and reduce unexpected downtime.
• Seamless integration: integrates with SAP's ERP, CRM, and other business tools for end-to-end asset management.

SAP Asset Manager is best for organizations that manage large-scale physical assets and need a reliable mobile solution for field operations.

4. UpKeep

UpKeep is a cloud-based asset management and maintenance tool that has grown in popularity due to its simplicity and mobile-first approach. It's designed for teams seeking a user-friendly and efficient maintenance tool:

• Mobile-centric design: the app provides full functionality on mobile devices, allowing field teams to manage assets on the go.
• Work order management: Streamlines asset maintenance with automated work orders, tracking, and reminders.
• Inventory tracking: the tool provides real-time tracking of inventory, which is crucial for ensuring that replacement parts are available when needed.
• Data analytics: UpKeep helps teams analyze maintenance patterns and optimize asset performance over time.

With its affordability and ease of use, UpKeep digital asset management system is popular with small to medium-sized businesses that prioritize ease of deployment and mobile accessibility.

5. Asset Panda

Asset Panda is a versatile asset tracking tool suitable for businesses looking for flexibility and customization in asset management.

• Customizable interface: allows users to tailor fields, workflows, and reports according to specific asset types and management requirements.
• Mobile access: Asset Panda's mobile app supports barcode and QR code scanning, making it ideal for tracking physical assets.
• Robust reporting: the tool offers insightful reports to help identify asset performance trends and manage lifecycles effectively.
• Unlimited users: many companies choose Asset Panda because it doesn't limit the number of users, making it scalable.

Asset Panda's digital asset management system is especially popular among companies that need a straightforward, scalable asset tracking solution that can handle various asset types.

6. IBM Maximo

IBM Maximo remains a powerhouse in the asset management space, especially for organizations that require sophisticated features and advanced analytics:

• IoT and AI integration: IBM Maximo integrates with IoT sensors and AI analytics to provide real-time insights and predictive maintenance recommendations.
• Asset lifecycle management: the tool offers tools for tracking the entire lifecycle of an asset, from acquisition to disposal.
• Industry specialization: tailored modules exist for manufacturing, energy, and utilities, making them adaptable to specific requirements.
• Scalability: designed to handle large-scale operations, IBM Maximo is suitable for global enterprises with vast asset inventories.

IBM Maximo is highly recommended for large enterprises that require advanced analytics and IoT capabilities for complex asset environments.

Last thoughts

In 2025, the range of asset management tools offers something for every business need—from low-code solutions like UI Bakery that empower users to build custom workflows to sophisticated platforms like IBM Maximo and ServiceNowthatcater to large-scale, complex environments. Whether a company seeks flexibility, affordability, or high-level analytics, this list covers tools to suit various industries and requirements. Each tool brings its own strengths, ensuring organizations can find the right solution to optimize asset lifecycles, reduce costs, and improve productivity.